Document Control Specialist

We are looking for an organized and detail-oriented Document Control Specialist to manage incoming, outgoing and internal documentation and ensure accurate registration, tracking and systematic filing of documents.

Key Responsibilities:

• Receive, review and register incoming correspondence, contracts and other documents
• Maintain accurate records of incoming, outgoing and internal documentation in registers and electronic systems
• Assign registration dates and reference numbers to documents
• Distribute documents to relevant departments and responsible employees
• Track document movement, deadlines and pending actions and send timely reminders
• Prepare drafts of letters, certificates and other administrative documents when required
• Check outgoing documents for completeness, signatures and attachments
• Scan, name and systematically maintain electronic copies of documents
• Ensure that only current and approved versions of documents are in use
• Organize documents for filing and archiving
• Ensure quick retrieval of required documents and registration records
• Prepare updates on pending, overdue and outstanding documents
• Maintain strict confidentiality and ensure access only to authorized personnel

Requirements:

• Higher education
• Minimum 1 year of experience in document control, records management or administrative work
• Strong written Azerbaijani and official correspondence skills
• Proficiency in MS Word, Excel and Outlook
• Knowledge of document registration, filing and archiving procedures
• Experience with electronic document management systems is an advantage
• Knowledge of English or Russian is an advantage
• Strong attention to detail, organizational and time-management skills
• High level of responsibility and confidentiality

Salary: 1,500 AZN gross

Interested candidates can send their CV to the e-mail address in the Apply for job button.