Office Manager / HR Coordinator

Roarads is a sales-focused digital marketing agency working with both local and global clients. We specialize in creating impactful digital marketing campaigns that deliver measurable business results and help leading brands grow their presence online.

We are looking for a proactive, organized, and people-oriented Office Manager & HR Coordinator to join our growing team. This role is responsible for ensuring the smooth day-to-day operations of our office while supporting administrative, HR, and operational processes. You will play an important role in maintaining an organized workplace, coordinating internal and external communications, and supporting our growing team.

Key Responsibilities

• Manage the daily operations of the office and ensure an organized, professional working environment.
• Handle office documentation, correspondence, contracts, and administrative paperwork.
• Coordinate with the Accounting, Legal, and external partners regarding administrative and financial documentation.
• Assist with invoice preparation, payment tracking, and other administrative financial processes.
• Support the HR Manager throughout the recruitment process, including posting vacancies, screening applications, scheduling interviews, and communicating with candidates.
• Assist with employee onboarding and other HR-related administrative tasks.
• Organize internal meetings, interviews, business appointments, and company events.
• Coordinate office supplies, equipment, and workplace needs.
• Welcome guests and visitors while ensuring a professional and friendly experience.
• Answer incoming calls, emails, and office inquiries professionally.
• Maintain effective communication with internal teams, suppliers, and business partners.
• Ensure administrative processes and documentation are completed accurately and on time.

Qualifications

• Minimum 1 year of experience in Office Administration, Operations, HR Support, Finance, or a similar role.
• Previous experience in finance, accounting support, contract management, or administrative documentation will be considered a strong advantage.
• Experience working with invoices, payments, contracts, and official documentation is highly preferred.
• Good communication skills in Azerbaijani, with conversational English and Russian.
• Strong organizational, communication, and time management skills.
• Friendly, professional, well-presented, and service-oriented personality.
• Responsible, detail-oriented, punctual, and able to manage multiple tasks efficiently.
• Proficiency in Microsoft Office (especially Excel) and Google Workspace is an advantage.
• Bachelor's degree in Business Administration, Finance, Management, HR, or a related field is preferred.

What We Offer

• Competitive compensation based on experience and performance.
• Opportunity to work with well-known global and local brands.
• Supportive, creative, and collaborative team environment.
• Professional growth and career development within a fast-growing digital marketing agency.
• Friendly office culture where your ideas and contributions are valued.

Send your CV and a short cover letter to the e-mail address in the Apply for job button with the subject line: "Office Manager & HR Coordinator"