Procurement & Administration Officer

We are looking for a Procurement & Administration Officer to oversee office operations, manage procurement processes, and support the company's day-to-day administrative activities. The ideal candidate will have strong organizational and negotiation skills, attention to detail, and the ability to effectively manage vendors, company assets, and operational priorities while ensuring efficient and cost-effective business operations.

Key Responsibilities

• Oversee office administration and ensure the smooth day-to-day operation of the workplace.
• Manage company inventory, including tracking, recording, and monitoring office assets, equipment, supplies, software licenses, and other corporate resources, ensuring accurate records, proper allocation, timely renewals, and compliance with internal policies.
• Coordinate procurement activities, including sourcing suppliers, obtaining quotations, evaluating offers, negotiating commercial terms, and processing purchase requests.
• Build and maintain effective relationships with vendors and service providers to ensure high-quality service and cost-effective procurement solutions.
• Monitor and control administrative and procurement-related budgets and expenditures.
• Coordinate office facilities management, equipment maintenance, and workplace services to ensure a safe and efficient working environment.
• Support internal administrative processes by identifying opportunities for operational improvements and cost optimization.
• Collaborate with internal departments to ensure timely fulfillment of procurement, operational, and administrative requirements.
• Prepare reports, maintain accurate records, and ensure proper documentation of procurement and administrative activities.
• Assist management with special projects, policy implementation, and other operational initiatives as required.
• Maintain confidentiality and ensure the secure handling of sensitive corporate, legal, and business information.

Required Qualifications & Experience

• Bachelor's degree in Business Administration, Management, Law, or a related field.
• Minimum 2 years of experience in procurement, office administration, operations, or a similar role.
• Proficiency in Microsoft Office 365, including Excel, Word, Outlook, and PowerPoint.
• Excellent written and verbal communication skills in English and Azerbaijani.
• Strong organizational, planning, and time-management skills with the ability to manage multiple priorities.
• Excellent negotiation, vendor management, and interpersonal skills.
• Strong analytical and problem-solving abilities with attention to detail.
• Ability to work independently while effectively collaborating with cross-functional teams.
• High level of integrity, professionalism, and confidentiality.

What we Offer:

• Collaborative, supportive culture with mentorship and learning opportunities.
• Professional growth.
• Competitive salary and benefits in a safe, inclusive environment.
• An office located in City Point, with restaurants and coffee shops within walking distance.

Interested candidates can send their CV to the e-mail address in the Apply for job button.