Project Administrator

Work Location: Baku

Position Overview:

• The Project Administrator will provide administrative and coordination support to project teams, ensuring effective document control, communication, reporting, and day-to-day project activities. The role requires strong organizational skills and close coordination with Project Management, Engineering, Procurement, Commercial, and other relevant functions.

Key Functions:

• Provide administrative and coordination support to Project, Operations, and Business teams, ensuring the effective organization and execution of day-to-day activities and project-related processes
• Maintain project documentation, correspondence, reports, registers, and records in an organized and up-to-date manner
• Coordinate meetings, prepare agendas and minutes, and follow up on assigned actions and deadlines
• Support preparation of project reports, presentations, trackers, and other required documentation
• Coordinate communication and documentation between internal departments, clients, vendors, and subcontractors
• Monitor project action items, deliverables, and deadlines and provide regular updates to the Project Manager
• Support project mobilization, procurement, logistics, and other administrative activities as required
• Ensure project documentation and administrative processes comply with company and project requirements

Required Qualifications & Experience:

• Bachelor’s degree in Engineering, Business, Commercial Management, or a related field; Electrical, Instrumentation, or Control & Automation Engineering background is preferred
• MBA or relevant postgraduate qualification is a strong advantage; PMP or equivalent Project Management certification is preferred
• Relevant experience in proposal preparation, tendering, cost estimation, or commercial engineering, preferably within Oil & Gas, Energy, Industrial, or EPC environments

Skills & Competencies:

• Bachelor’s degree in Business Administration, Management, Engineering, or a related field
• Previous experience in project administration, project coordination, or a similar role, preferably within Oil & Gas, Energy, Industrial, or EPC environments
• Good understanding of project documentation, reporting, and coordination processes
• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook
• Strong organizational, communication, and time-management skills with attention to detail
• Ability to manage multiple tasks and priorities within project deadlines
• Knowledge of project management tools and systems is an advantage
• PMP, CAPM, or other relevant Project Management certification is an advantage
• Fluent in Azerbaijani and English; Russian is an advantage

Interested candidates who meet the requirements should send their CVs, stating the job title in the subject line, to the e-mail address in the Apply for job button.