Vendor, Bid / Tender Manager

IKTEX LLC is seeking a detail-oriented and commercially minded Vendor, Bid & Tender Manager to coordinate technology partnerships, vendor commercial processes and end-to-end bid operations. The role supports sales and presales; it does not replace the account owner, technical solution owner or final commercial approver.

Key Responsibilities

• Manage vendor and distributor onboarding, partner portals, status requirements and relationship records.
• Maintain vendor certification, enablement, deal-registration, special-pricing, rebate and renewal registers.
• Monitor relevant RFQs, RFPs and tenders and maintain a complete bid calendar with owners and deadlines.
• Coordinate bid/no-bid preparation and collect required commercial, legal, administrative and technical inputs.
• Request, compare and track vendor and distributor quotations, lead times, validity periods and payment terms.
• Prepare and control bid documentation, compliance matrices, submission checklists and final packages.
• Coordinate with the Senior BDM as account owner, presales as technical owner, finance, legal and management approval bodies.
• Ensure on-time, accurate and compliant submissions and maintain a searchable bid and vendor archive.
• Support vendor negotiations and identify commercial advantages such as special pricing, marketing funds and joint activities.

Candidate Profile

• At least 2 years of hands-on experience in vendor management, bid management, tender coordination or a related commercial-operations role.
• Experience in ICT, telecommunications, system integration or a technology company is strongly preferred.
• Working knowledge of RFQ/RFP/tender processes, compliance documentation and submission controls.
• Strong organisational ability and capacity to manage multiple vendors, bids and deadlines simultaneously.
• High attention to detail, document accuracy and commercial terms.
• Fluent Azerbaijani and English are required; Russian is an advantage.
• Good communication, coordination and negotiation skills.
• Legally eligible to work in Azerbaijan and currently based in Baku.

First 90-Day Priorities

• Create vendor, distributor, deal-registration, certification and bid/tender registers.
• Implement standard bid/no-bid, compliance, approval and submission checklists.
• Map priority vendors against validated IKTEX solution needs and confirm key commercial rules.
• Deliver error-free, on-time submissions and establish a measurable bid-performance dashboard.

Success Measures

• Zero critical documentation or deadline failures.
• On-time submission rate and bid-to-win conversion.
• Vendor pricing advantage, deal-registration coverage and commercial-term improvement.
• Gross profit and cash outcome of won and delivered bids.

Interested candidates can send their CV to the e-mail address in the Apply for job button.