Document controller

Position Overview

• The Document Controller is responsible for managing and maintaining project documentation, ensuring that documents are accurately recorded, properly controlled, approved, and accessible to relevant stakeholders. The role involves document distribution, version control, submission tracking, reporting, and archiving to support effective project communication and compliance with company and client requirements.

Core Responsibilities

• Organize, classify, index, and maintain project documentation, including drawings, specifications, contracts, correspondence, reports, and technical submissions.
• Manage digital and hard-copy document storage, archiving, and retrieval in accordance with established procedures.
• Upload, maintain, and track documents using Aconex, SharePoint, or other Electronic Document Management Systems (EDMS).
• Maintain document registers, revision logs, and version control to ensure that only current and approved documents are available for use.
• Distribute documents to project teams, clients, consultants, contractors, subcontractors, and suppliers in a timely manner.
• Track document submissions, reviews, approvals, comments, and signatures, following up on pending items with relevant stakeholders.
• Maintain registers for RFIs, NCRs, MARs, submittals, and other project-related documentation.
• Prepare periodic reports on document status, including submitted, pending, reviewed, and approved documents.
• Ensure compliance with company procedures, client requirements, and applicable documentation standards.
• Prepare Minutes of Meeting (MOM), record action items, and monitor follow-up activities.
• Support the preparation and organization of tender, bidding, and contract documentation.
• Provide document control support to Project Managers, engineers, architects, and other project stakeholders.

Requirements

• Bachelor’s degree in business administration, Architecture, Engineering, or a related field.
• Minimum 3 years of relevant experience in document control, preferably in construction or fit-out projects.
• Good knowledge of document control procedures, document classification, indexing, formatting, and version control.
• Good working knowledge of Microsoft Office and document management systems such as Aconex, SharePoint, or similar platforms.
• Strong organizational skills and the ability to manage large volumes of documentation accurately and efficiently.
• Fluency in Azerbaijani and a good command of English.
• Good command of Russian is an advantage.

What We Offer

• Medical insurance
• Competitive salary
• Professional development opportunities

Interested candidates can apply by filling out the form in the Apply for job button.