Executive Assistant to Director

MegaBiz is a global petrochemical trading company headquartered in Istanbul, Turkey. Operating in a highly competitive and fast-evolving market, we continue to grow through strong partnerships, adaptability, and the professionalism of our team.

About the Role

• We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Director in managing daily operations and advancing strategic objectives.
• This role is ideal for a candidate who thrives in a fast-paced environment, demonstrates excellent communication skills, and can efficiently handle multiple priorities with discretion and professionalism.

Key Responsibilities

Strategic & Administrative Support

• Provide high-level administrative and operational support to the Director 
• Assist in executing strategic initiatives and business priorities 

Communication & Correspondence

• Manage professional business correspondence and communications 
• Conduct internal, local, and international communication in line with company standards 

Meeting & Coordination

• Organize meetings, prepare agendas, and coordinate logistics 
• Ensure the Director is fully prepared with relevant materials and briefings 

Document & Reporting Management

• Maintain organized records, documents, and files 
• Prepare reports, presentations, and summaries as required 

Calendar & Task Management

• Manage the Director’s schedule, appointments, and priorities 
• Ensure efficient planning and execution of daily activities 

Travel Coordination

• Arrange business travel, including tickets, accommodation, and itineraries 
• Coordinate meetings and logistics related to travel plans 

Operational & Administrative Tasks

• Manage emails, incoming requests, and daily workflow 
• Support ad hoc projects and administrative tasks as needed 

Requirements

• Minimum 1 year of experience in a similar role 
• Bachelor’s degree in Business Administration or a related field 
• Fluency in Azerbaijani and strong proficiency in English and Russian
• Strong verbal and written communication skills 
• Excellent organizational and multitasking abilities 
• High attention to detail and analytical thinking 
• Ability to work under pressure and meet tight deadlines 
• Self-motivated, flexible, and reliable 
• Proficiency in Microsoft Office applications 

Application Process

• Interested candidates are invited to send their CV to the e-mail address in the Apply for job button
• Please indicate “Executive Assistant to Director” in the subject line of your email.
• Applications without the specified subject line will not be considered.
• Only shortlisted candidates will be contacted.

Why Join MegaBiz?

• Join a dynamic and growing international company where you will gain exposure to executive-level decision-making, enhance your professional skills, and build a successful career.