Office Manager

Industry: Construction & Fit-out

Location: Azerbaijan

Job Type: Full-time

Position Overview 

• The Office Manager is responsible for overseeing the daily administrative operations of the office and ensuring a productive, organized, and efficient work environment. This role supports business operations by managing office facilities, coordinating administrative activities, maintaining vendor relationships, and providing operational support to employees and management.

Key Responsibilities

• Oversee day-to-day office operations and ensure the workplace environment is safe, efficient, and well-organized.
• Manage office supplies, inventory, and procurement processes.
• Coordinate incoming and outgoing correspondence, deliveries, and office logistics.
• Maintain office equipment and coordinate repairs and maintenance activities.
• Provide administrative support to management and employees, including scheduling meetings and appointments.
• Maintain office calendars, records, and administrative documentation.
• Coordinate office maintenance, cleaning services, and vendor relationships.
• Ensure office facilities, furniture, equipment, and utilities are properly maintained.
• Organize company events, meetings, training sessions, and conferences.
• Arrange travel, accommodation, and transportation logistics when required.
• Monitor office-related expenses and support budget tracking activities.
• Communicate with vendors, service providers, and employees to resolve administrative issues.
• Support HR activities, including onboarding, employee orientation, and administrative HR processes.
• Assist in organizing employee engagement, wellness initiatives, and company events.
• Identify opportunities to improve office processes and administrative efficiency.

Requirements

Qualifications and Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 2–3 years of proven experience in office administration, office management, or a similar role.

Technical Skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience with office administration systems and document management practices.

Core Competencies

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Strong attention to detail and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Proactive, service-oriented, and capable of working independently.
• Ability to maintain confidentiality and professionalism.

Language Proficiency

• Fluency in Azerbaijani and good command of English is required.
• Proficiency in Russian is an advantage.

What We Offer

• Medical insurance
• Competitive salary
• Professional development opportunities

We are seeking a proactive and organized Office Manager to support our team and contribute to the smooth operation. 

Please submit your CV with the subject line "Office Manager" to the e-mail address in the Apply for job button.